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Conference evaluation form

conference evaluation form

If you're organizing conferences and want valuable feedback from attendees, the Conference Evaluation Form is perfect for you. Ideal for event planners, industry associations, and educational institutions, this form helps you assess the conference experience and improve future events.

By using this list of questions, you can easily gather insights on conference organization, session quality, and networking opportunities. So go ahead and enhance your conference planning with these tailored questions!

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Questions to include on your conference evaluation form

1. Conference Details

These questions will help you gather basic information about the conference, including its name, location, and date.

  • What is the name of the conference?
  • Where was the conference held?
  • On what date(s) did the conference take place?

2. Attendee Information

Gathering information about the attendees will help you understand their demographics and how their experience at the conference may differ based on their background.

  • What is your name?
  • What is your email address?
  • What is your occupation?
  • Please specify your industry or field.

3. Conference Organization

This section will provide feedback on the overall organization of the conference, such as the scheduling, facilities, and communication.

  • Were you satisfied with the conference schedule? (Yes/No)
  • Were the conference facilities adequate and comfortable? (Yes/No)
  • Did you face any technical issues during the conference? (Yes/No)
  • How would you rate the communication from the conference organizers? (Poor/Fair/Good/Excellent)

4. Session Evaluation

Understanding the quality and relevance of the conference sessions is crucial for future event planning.

  • How would you rate the overall quality of the sessions you attended? (Poor/Fair/Good/Excellent)
  • Were the sessions relevant to your field or interests? (Yes/No)
  • Please describe any specific session(s) you found particularly valuable.

5. Networking Opportunities

Networking is often a key reason people attend conferences, so it's important to understand the effectiveness of these opportunities.

  • Were there sufficient opportunities for networking during the conference? (Yes/No)
  • How would you rate the quality of the networking opportunities? (Poor/Fair/Good/Excellent)
  • Please provide any suggestions to improve networking opportunities at future conferences.

6. Overall Conference Evaluation

These questions will help you understand the overall satisfaction of attendees and gather feedback for future conferences.

  • How would you rate the overall conference experience? (Poor/Fair/Good/Excellent)
  • Would you attend this conference again in the future? (Yes/No/Maybe)
  • Please provide any additional comments or suggestions for improvement.

The question about suggestions for improvement is important because it allows attendees to provide specific feedback that may not have been covered in other questions. This can help identify areas for future improvements and make your next conference even better.

Other question ideas

When you are creating your conference evaluation form, here are some additional questions you may want to consider. These won't apply in every case, but should give you some ideas as you build out your form.
  • How likely are you to recommend this conference to a colleague or friend? (0-10)

    • This question helps measure the net promoter score and overall satisfaction with the event.
  • Which session format did you prefer: presentations, workshops, or panel discussions?

    • This question provides insights into preferred session styles and can help shape future conference program decisions.
  • Did the conference provide a diverse range of speakers and perspectives? (Yes/No)

    • This question helps understand attendees' perception of diversity and inclusion within the conference program.
  • How would you rate the quality of the conference's online or virtual components (if applicable)? (Poor/Fair/Good/Excellent)

    • This question evaluates the effectiveness of virtual or hybrid conference approaches.
  • Did you encounter any accessibility issues during the conference? If yes, please describe.

    • This question highlights potential improvements to make the conference more accessible to all attendees.
  • What topics or themes would you like to see covered at future conferences?

    • This question identifies attendees' interests and trends in their respective fields, helping conference organizers keep content relevant.
  • Were you satisfied with the conference's sustainability practices (e.g., waste management, carbon footprint, etc.)? (Yes/No)

    • This question assesses attendees' perception of environmental responsibility and can contribute to creating more sustainable future events.
  • How did you hear about this conference? (e.g., email, social media, colleague, etc.)

    • This question gives insight into the effectiveness of different marketing channels for attracting attendees.
  • Did you find the conference mobile app (if applicable) useful and user-friendly? (Yes/No)

    • This question evaluates the user experience and usefulness of the conference mobile app and can identify areas for improvement.
  • Were there any vendors or exhibitors that you found particularly interesting or relevant? Please list them.

    • This question helps understand the value that exhibitors and vendors bring to attendees and can inform future exhibitor and sponsorship strategies.

Things to consider

  1. Accessibility - Ensure that your form is accessible to all users, including those with disabilities. Use clear and concise language, and follow web accessibility guidelines such as using the appropriate HTML5 field types and including descriptive labels for form fields.
  2. Mobile Responsiveness - Make sure that your form is responsive and easily usable on mobile devices, as many users may complete the form on their smartphones or tablets.
  3. Progress Indicators - If your form is lengthy, consider using progress indicators to show users how far they are in the completion process, giving them a sense of progress and encouraging them to finish the evaluation.
  4. Error Validation - Implement real-time error validation to alert users of any errors they've made while filling out the form. This can help prevent user frustration and increase the likelihood of form completion.
  5. Save and Resume Feature - If your form is long, consider including a save and resume feature so users can complete the form at their own pace without losing their progress.
  6. Clear Call-to-Action - Use clear and concise call-to-action buttons, such as "Submit" or "Next," to guide users through the form completion process.
  7. Thank You Message - After users submit the form, display a thank you message or a confirmation email acknowledging their input. This will help improve user experience and demonstrate appreciation for their feedback.

How to create your conference evaluation form

Now that you know what questions you should include, it's time to build your form!

The only problem is that traditional forms tools are inefficient.

People will forget to fill out your form. They'll get stuck halfway and not be able to finish it. Or they'll send you the wrong stuff. You end up wasting hours chasing people down over email. 

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Content Snare is packed with advanced features that will have you hours:

  • Automatic reminders - Remind people to complete their form with fully customizable reminders.
  • Reject incorrect information - If a single question is filled out incorrectly, ask your client to re-do just that one item.
  • Autosaving - No progress gets lost. People can fill out forms in multiple sittings.
  • Comments and questions - If the person filling the form gets stuck, they can ask a question without having to email you.

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