Want to stay ready for emergencies? You're in the right place. This Emergency Contact Form is perfect for any educational institution. Schools, colleges, after-school programs, and even tutoring centers can benefit from it. You'll be able to collect all necessary information about students, their contact details, and their emergency contacts. Plus, there's room for important health-related data. Keep your students safe and your records up to date. Let's get started.
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Questions to include on your Emergency contact form
1. Student Information
To ensure we have the correct details of all the students, we need to collect basic information about them.
- What is your full name?
- What is your date of birth?
- What is your gender? (Male, Female, Prefer not to say)
- What is your student ID?
2. Contact Information
As we need a way to get in touch with students or their parents/guardians in the event of an emergency, we need to collect contact information.
- What is your email address?
- What is your phone number?
- What is your home address?
The home address field will help in case of severe emergencies where on-site assistance might be needed.
3. Emergency Contact Information
We need to know who to contact in case of an emergency. We also need to know their relationship to the student, and how we can get in touch with them.
- Who is your emergency contact?
- What is their relationship to you?
- What is their contact number?
- What is their email address?
Knowing the relationship of the emergency contact to the student can help in understanding and managing the situation more effectively.
4. Medical Information
We ask for basic medical information to ensure we can provide the necessary assistance in case of a medical emergency.
- Do you have any known allergies?
- Do you have any existing medical conditions?
- Are you currently on any medication?
The question about medication is crucial as it can help medical professionals understand the situation better and provide the necessary care more efficiently.
5. Consent
We need the student's consent to contact the people listed in case of an emergency.
- Do you give us permission to contact your emergency contact in case of an emergency? (Yes, No)
This question is necessary as it helps you maintain the privacy of the student's information and comply with data protection regulations.
Things to consider
- Data Privacy - Make sure you're abiding by all data protection and privacy laws applicable in your region. This is crucial as you're handling sensitive information such as health details and emergency contacts.
- Clear Instructions - Clearly mention what each field is for. If a user is unsure about what to put in a field, they might end up inputting incorrect information.
- Required Fields - Mark all necessary fields as required. This way, you'll not miss out on any crucial information. But remember, don't make a field required unless it's truly necessary.
- Ease of Use - Break the form into sections based on the type of information (as in the list above). This makes the form easier to navigate and less overwhelming.
- Validation - Use HTML5 validation for fields like email and phone number to ensure the data entered is in the correct format.
- Consent - Include a consent field at the end of the form. This is a necessary step to obtain a student's agreement for using their data and contacting their emergency contacts.
- Mobile-friendly Design - Many users might fill out your form on a mobile device. Make sure your form is mobile friendly and easy to fill out on smaller screens.
How to create your Emergency contact form
Now that you know what questions you should include, it's time to build your form!
The only problem is that traditional forms tools are inefficient.
People will forget to fill out your form. They'll get stuck halfway and not be able to finish it. Or they'll send you the wrong stuff. You end up wasting hours chasing people down over email.
That's why you should give Content Snare a try.
Content Snare is packed with advanced features that will have you hours:
- Automatic reminders - Remind people to complete their form with fully customizable reminders.
- Reject incorrect information - If a single question is filled out incorrectly, ask your client to re-do just that one item.
- Autosaving - No progress gets lost. People can fill out forms in multiple sittings.
- Comments and questions - If the person filling the form gets stuck, they can ask a question without having to email you.
Give it a go by signing up for your free 14-day trial.