Template Ideas

Car rental application form

car rental application form

If you're running a car rental business, this car rental application form is designed to help you gather essential information from your customers. Whether you operate a small local business or a larger franchise, you'll be able to streamline the rental process and reduce the time spent on paperwork.

Don't miss out on an opportunity to enhance your customer's experience and make the car rental process more efficient with this comprehensive form.

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Questions to include on your car rental application form

1. Personal Information

To begin the form, you will need to gather basic personal information from the applicant, such as their name and contact details.

  • What is your full name?
  • What is your email address?
  • What is your phone number?
  • What is your date of birth?

2. Rental Details

These questions will help you understand the applicant's rental needs, such as the rental period and the type of car they are looking for.

  • What type of car would you like to rent? (Compact, Sedan, SUV, Luxury)
  • When would you like to pick up the car?
  • When would you like to return the car?
  • Where would you like to pick up the car?
  • Would you like to include any additional services? (GPS, Child seat, Insurance)

The question about additional services allows you to upsell and tailor the rental experience to the customer's needs.

3. Driver's License Information

As a car rental company, verifying the applicant's driver's license is crucial to ensure the safety and legality of the rental agreement.

  • What is your driver's license number?
  • In which country/state was your driver's license issued?
  • What is the expiration date of your driver's license?

4. Payment Information

Gathering the applicant's payment information will allow you to process the rental payment and any security deposit that may be required.

  • What is your preferred method of payment? (Credit Card, Debit Card, Cash)
  • If paying by card, please enter the card number:
  • Card expiration date:
  • Card security code:

5. Additional Information

This section is for any additional questions or information necessary for the rental agreement, such as providing an emergency contact or asking about driving history.

  • Please provide an emergency contact name:
  • Please provide an emergency contact phone number:
  • Have you had any traffic violations in the past 3 years? (Yes, No)

The question about traffic violations is important for understanding the applicant's driving history and assessing any potential risks involved in renting a car to them.

Things to consider

  1. Mobile Responsiveness - Ensure that your form is easy to use on mobile devices, as many users will access it on their smartphones or tablets. Test the form on various devices to ensure proper functionality and ease of use.
  2. Clear Instructions - Provide clear instructions and examples for each field to help users understand what information is required. This will minimize confusion and the need for follow-up questions.
  3. Error Handling - Implement a user-friendly error handling system that informs users of any mistakes they've made when filling out the form. This can help reduce frustration and make the form completion process smoother.
  4. Data Validation - Use built-in HTML5 validation features to ensure that the information entered meets your requirements. For example, make sure email addresses are formatted correctly and that required fields are not left blank.
  5. Accessibility - Consider the accessibility needs of your users by ensuring your form is compatible with screen readers and other assistive technologies. Use appropriate labels and ARIA attributes to improve accessibility.
  6. Save and Resume - Consider offering a save and resume feature, allowing users to save their progress and return later to complete the form. This can be particularly helpful for longer forms or those with multiple steps.
  7. Progress Indicators - If your form is divided into sections or has multiple pages, provide a progress indicator to show users how far along they are in the form completion process. This can help reduce the time it takes to complete the form and improve the overall user experience.

How to create your car rental application form

Now that you know what questions you should include, it's time to build your form!

The only problem is that traditional forms tools are inefficient.

People will forget to fill out your form. They'll get stuck halfway and not be able to finish it. Or they'll send you the wrong stuff. You end up wasting hours chasing people down over email. 

That's why you should give Content Snare a try. 

Content Snare is packed with advanced features that will have you hours:

  • Automatic reminders - Remind people to complete their form with fully customizable reminders.
  • Reject incorrect information - If a single question is filled out incorrectly, ask your client to re-do just that one item.
  • Autosaving - No progress gets lost. People can fill out forms in multiple sittings.
  • Comments and questions - If the person filling the form gets stuck, they can ask a question without having to email you.

Give it a go by signing up for your free 14-day trial

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