Template Ideas

Grant application form

grant application form

Are you a government agency, non-profit organization, or grant provider looking to streamline your grant application process?

This grant application form is designed just for you! It covers all the essential information needed to evaluate project proposals effectively, ensuring you make informed decisions about funding. Save time, reduce hassle, and improve your grant management with this comprehensive form.

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Questions to include on your grant application form

1. Applicant Information

This section collects basic personal information about the applicant and their organization or affiliation.

  • Full Name
  • Organization Name
  • Organization Type (Government, Non-Profit)
  • Position/Title
  • Email Address
  • Phone Number
  • Mailing Address

2. Grant Details

This section collects information about the grant being applied for, including its purpose, target population, and funding amount requested.

  • Grant Program Name
  • Purpose of Grant (Project, Capacity Building, Operating Support)
  • Brief Description of the Project
  • Target Population
  • Total Project Budget
  • Grant Amount Requested

3. Project Timeline

This section gathers information about the project's estimated start date, end date, and any key milestones.

  • Estimated Project Start Date
  • Estimated Project End Date
  • Key Milestones and Dates

4. Organization Financials

This section collects financial information about the applicant's organization, which helps assess the organization's financial stability and capacity to manage the grant.

  • Annual Operating Budget
  • Previous Year's Total Revenue
  • Previous Year's Total Expenses
  • Fiscal Year End Date

5. Supporting Documents

This section allows applicants to upload necessary supporting documents such as project budgets, strategic plans, or proof of non-profit status.

  • Upload Project Budget
  • Upload Strategic Plan (if applicable)
  • Upload Proof of Non-Profit Status

Questions about grant purpose and target population are crucial to determine the relevance and potential impact of the project. Financial information helps grant providers assess the organization's ability to manage funds and ensure their contribution will make a difference.

Other question ideas

When you are creating your grant application form, here are some additional questions you may want to consider. These won't apply in every case, but should give you some ideas as you build out your form.
  • Has your organization previously received funding from this grant provider?

    • This helps grant providers understand if the applicant has an existing relationship and track record with them.
  • How will you measure the success of your project?

    • Gaining insights into the applicant's approach to monitoring and evaluation, and their understanding of project success indicators.
  • Describe any potential challenges you anticipate during the project and your plans to address them.

    • Assessing the applicant's ability to foresee risks and their preparedness to mitigate them, indicating project management skills.
  • What partnerships or collaborations will be involved in the project?

    • Determining the applicant's ability to work with other organizations, which may increase the project's scope and impact.
  • How does your project align with the grant provider's mission or goals?

    • Understanding how well the applicant's project aligns with the grant provider's objectives, increasing the likelihood of funding.
  • How do you plan to sustain the project after the grant funding ends?

    • Evaluating the project's long-term viability and the applicant's plans for continued impact beyond the grant period.
  • What has been your organization's most significant achievement in the past year?

    • Highlighting the applicant's recent accomplishments, showcasing their ability to deliver meaningful results.
  • Please provide a testimonial or reference from a past funder or partner.

    • Gathering third-party perspectives on the applicant's performance and credibility in their field.
  • How will your organization promote diversity, equity, and inclusion through this project?

    • Assessing the applicant's commitment to addressing social inequalities and fostering a more inclusive environment within their project.
  • Does your project involve the use of new technologies or innovative approaches to address your target issue?

    • Identifying projects that are leveraging cutting-edge solutions or creative strategies, which may lead to more significant impact or differentiation.

Things to consider

  1. Mobile Responsiveness - Ensure that your form is accessible and easy to use on all devices, including smartphones and tablets. This makes it more convenient for applicants to complete the form on the go.
  2. Clear Instructions - Provide clear instructions and examples for each question to help applicants understand what information is required and how to provide it. This will minimize errors and incomplete submissions.
  3. Required Fields - Use the 'required' attribute for essential fields to prevent users from submitting the form with incomplete information. This ensures that you receive all necessary details for each application.
  4. Progress Indicator - Incorporate a progress indicator or save feature that allows users to save their work as they go. This can help prevent frustration and loss of data due to accidental page refreshes or submission errors.
  5. Conditional Questions - Use conditional logic to show or hide specific questions based on the user's previous responses. This helps keep the form concise, relevant, and easier to complete.
  6. Error Messaging - Implement real-time error messaging to provide immediate feedback if a user enters incorrect or invalid information. This helps users correct mistakes before submitting the form, improving data quality.
  7. Confirmation Message - Display a confirmation message or send an email to the user after successful submission. This ensures applicants know their form was received and provides a sense of completion.

How to create your grant application form

Now that you know what questions you should include, it's time to build your form!

The only problem is that traditional forms tools are inefficient.

People will forget to fill out your form. They'll get stuck halfway and not be able to finish it. Or they'll send you the wrong stuff. You end up wasting hours chasing people down over email. 

That's why you should give Content Snare a try. 

Content Snare is packed with advanced features that will have you hours:

  • Automatic reminders - Remind people to complete their form with fully customizable reminders.
  • Reject incorrect information - If a single question is filled out incorrectly, ask your client to re-do just that one item.
  • Autosaving - No progress gets lost. People can fill out forms in multiple sittings.
  • Comments and questions - If the person filling the form gets stuck, they can ask a question without having to email you.

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