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House rental application form

house rental application form

Looking for an efficient way to screen potential tenants for your real estate business? This comprehensive house rental application form is designed with you in mind.

Perfect for real estate agents and property management companies, this form helps you gather essential information about prospective tenants, making it easier to find reliable occupants for your properties. Just follow the questions provided, and you'll be well on your way to streamlining your tenant selection process.

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Questions to include on your house rental application form

1. Applicant Information

Collect the basic personal details of the applicant to verify their identity and contact information.

  • Full Name
  • Date of Birth (MM/DD/YYYY)
  • Email Address
  • Phone Number

2. Rental History

Gather information about the applicant's past rental experiences to assess their reliability as a tenant.

  • Current Address
  • Length of Stay at Current Address
  • Reason for Leaving Current Address
  • Previous Address
  • Length of Stay at Previous Address
  • Reason for Leaving Previous Address

3. Employment Information

Understanding the applicant's employment status and income is essential to determine their ability to pay rent consistently.

  • Employment Status (Full-Time, Part-Time, Unemployed, Self-Employed, Student)
  • Employer Name
  • Job Title
  • Monthly Income
  • Length of Employment

4. Additional Occupants

List any additional occupants who will be living in the rental property with the applicant.

  • Full Name of Additional Occupant
  • Relationship to Applicant

5. References

Request references from the applicant to verify their character and rental history.

  • Name of Personal Reference
  • Relationship to Applicant
  • Contact Number for Personal Reference
  • Name of Previous Landlord
  • Contact Number for Previous Landlord

6. Additional Information

Provide space for the applicant to include any additional relevant information or special circumstances pertaining to their rental application.

  • Any Additional Information or Special Circumstances

The question about special circumstances isn't strictly necessary, but it can be beneficial to both you and the applicant. It helps you better understand any unique situations the applicant might have, which can impact their rental experience.

Things to consider

  1. User Experience - Make sure the form is visually appealing, easy to read, and logically organized. This will encourage applicants to complete the form thoroughly and accurately.
  2. Accessibility - Ensure your form is accessible to all users, including those with disabilities. Use appropriate labels, placeholders, and keyboard navigation options.
  3. Mobile Responsiveness - Design the form to be responsive and optimized for use on both desktop and mobile devices, as applicants may access it from various platforms.
  4. Validation - Implement real-time validation for fields where possible to prevent errors and guide users in providing the correct information. For example, verify that an email address is correctly formatted before submission.
  5. Security - Protect the personal information gathered in the form by implementing proper security measures, such as using HTTPS and adding CAPTCHAs to prevent automated spam submissions.
  6. Privacy Policy and Consent - Include a privacy policy statement and request consent from applicants to collect, store, and use their personal information for the purpose of evaluating their rental application.
  7. Saving and Resuming Progress - Allow users to save their progress and resume the form later, especially if the form is lengthy. This can help prevent user frustration and ensure accurate completion of the form.

How to create your house rental application form

Now that you know what questions you should include, it's time to build your form!

The only problem is that traditional forms tools are inefficient.

People will forget to fill out your form. They'll get stuck halfway and not be able to finish it. Or they'll send you the wrong stuff. You end up wasting hours chasing people down over email. 

That's why you should give Content Snare a try. 

Content Snare is packed with advanced features that will have you hours:

  • Automatic reminders - Remind people to complete their form with fully customizable reminders.
  • Reject incorrect information - If a single question is filled out incorrectly, ask your client to re-do just that one item.
  • Autosaving - No progress gets lost. People can fill out forms in multiple sittings.
  • Comments and questions - If the person filling the form gets stuck, they can ask a question without having to email you.

Give it a go by signing up for your free 14-day trial

Get the information you need without chasing people

Content Snare is the stress-free way to get information from anyone. Break free of your inbox and reclaim your time. Let Content Snare chase your clients for you.