Need a tool to keep your school or college connected with students' families? Our Parent Contact Information Form is the way to go.
Perfect for education institutions of all sizes, this form compiles the essential contact and student information you need. It makes reaching out to parents or legal guardians a breeze, while also providing emergency contacts for added safety.
Save time, stay organized and enhance your institution's communication with our thoughtfully designed form.
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Questions to include on your Parent contact information form
1. Parent Information
To keep records and to maintain communication with parents, it's vital to ask their basic information.
- What is your full name?
- What is your relationship to the student?
- What is your occupation?
- What is your nationality?
2. Contact Information
In case of emergencies or other important matters, schools should have an easy way to contact parents.
- What is your email address?
- What is your phone number?
- What is your alternative phone number?
- What is your home address?
3. Student Information
The school should also have information about the student which will be useful for different administrative purposes.
- What is the student's full name?
- What is the student's date of birth?
- What is the student's nationality?
- What grade is the student in?
4. Emergency Contact Information
Aside from the parents' contact details, it's also advisable to have information about another person who can be contacted during emergencies.
- What is the full name of the emergency contact person?
- What is the relationship of the emergency contact person to the student?
- What is the phone number of the emergency contact person?
The emergency contact person isn't necessarily a requirement, but having another person to contact in case of emergencies can be extremely helpful. Be sure to make it clear to respondents the reason for collecting this information.
Things to consider
- Optimize for mobile - Many people fill out forms on their phones. Make sure your form is mobile-friendly, with responsive design and clear, easy-to-tap fields.
- Keep it short and simple - People are more likely to complete shorter forms. Only include essential fields to make it as user-friendly as possible.
- Use logical flow - Arrange the fields so they follow a logical order. This will make it easier for the user to fill out the form.
- Provide clear instructions - Instructions or tooltips will guide the user in filling out the form correctly. This is especially useful for fields that require specific formats.
- Privacy matters - Be very clear about how the information will be stored and used. Include a privacy statement or link to your institution's privacy policy.
- Validate input - Use HTML5 validation to check the format of the user's responses before they submit the form. This will help prevent errors and save time for both the user and your institution.
- Include a confirmation page - After the user submits the form, showing a confirmation page gives them assurance that you've received their information.
How to create your Parent contact information form
Now that you know what questions you should include, it's time to build your form!
The only problem is that traditional forms tools are inefficient.
People will forget to fill out your form. They'll get stuck halfway and not be able to finish it. Or they'll send you the wrong stuff. You end up wasting hours chasing people down over email.
That's why you should give Content Snare a try.
Content Snare is packed with advanced features that will have you hours:
- Automatic reminders - Remind people to complete their form with fully customizable reminders.
- Reject incorrect information - If a single question is filled out incorrectly, ask your client to re-do just that one item.
- Autosaving - No progress gets lost. People can fill out forms in multiple sittings.
- Comments and questions - If the person filling the form gets stuck, they can ask a question without having to email you.
Give it a go by signing up for your free 14-day trial.