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Software requirements questionnaire

software requirements questionnaire

Ready to cut through the noise and get your software project on track?

Our Software Requirements Questionnaire is tailor-made for businesses like yours. Whether you're a startup gearing up for your first app, or an established company needing a software upgrade, this form will help you articulate your needs precisely.

Use it to lay out your project details, streamline your requirements, and kickstart productive conversations with potential development partners. Let's get started!

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Questions to include on your Software requirements questionnaire

1. Company Background

This section will help to understand the basics about the agency such as its name, size, and location.

  • What is your company name?
  • What is your company's website URL?
  • Where is your company located?
  • How many employees work at your company?

The company location question can help understand if the agency is based in a specific country or region and can have implications on time zone differences, communication, and project management.

2. Project Information

This part is meant to gather information about the type of software project they are planning to have developed.

  • What is the name of your project?
  • Can you describe the project in brief?
  • What is the expected project timeline?
  • What is the expected budget for this project?

Understanding the project budget can give insight into the resources the agency is willing to expend which could affect the scope and quality of the project.

3. Technical Requirements

This section will help to understand the specific technical requirements for the project.

  • What platform is the software intended for? (Web, Android, iOS, Windows, MacOS)
  • What programming languages do you prefer for this project?
  • Do you need database management for this project? (Yes, No)
  • If yes, what type of database do you prefer?
  • Do you require any specific software integrations? If yes, please specify.

The question on specific software integrations is important as it can potentially increase the complexity and cost of the project.

4. Contact Information

This part aims to gather contact information for further communication.

  • Who is the main contact for this project?
  • What is their email address?
  • What is their phone number?

Collecting a main point of contact ensures a streamlined communication process throughout the project.

Other question ideas

When you are creating your Software requirements questionnaire, here are some additional questions you may want to consider. These won't apply in every case, but should give you some ideas as you build out your form.
  • Have you ever hired a software development agency before?

    • This can provide insight into whether the client is experienced in working with agencies and what their expectations might be.
  • If yes, what was your experience like?

    • This can help to understand any issues they had in the past and can help to avoid repeating those same mistakes.
  • What are the key functionalities you want in the software?

    • This will help to develop a clearer picture of what the client wants in terms of functionality.
  • Do you have any design or UI/UX preferences?

    • This can help determine if the client has specific user interface or user experience specifications.
  • Who will be the end-users of the software?

    • Knowing the end-users can help in designing the software to cater to their needs and preferences.
  • Are there any specific security or compliance requirements?

    • This is essential for projects that need to adhere to privacy laws or other regulations.
  • Would you like post-development support and maintenance?

    • This helps to clarify expectations for post-development tasks like bug fixes and updates.
  • What is your preferred method of communication during the project?

    • This helps to understand the client's comfort level with different communication modes, which can lead to more efficient interactions.
  • Is there a specific project management tool you prefer to use?

    • Some clients prefer specific project management tools for tracking progress, sharing documents and communicating. Knowing this upfront can help coordinate efforts.
  • Do you have any competitors' products in mind that you would like us to reference?

    • This can give an idea of what the client’s expectations are in terms of features, design, and quality.

Things to consider

  1. User Experience - Make the form as simple and straightforward as possible. Avoid industry jargon unless absolutely necessary and prioritize clarity over clever wording.
  2. Required Fields - Only make a field mandatory if it's absolutely necessary. Too many required fields can frustrate users and increase abandonment rates.
  3. Progress Indicator - If your form is long, consider using a progress bar to let users know how far they've come and how much is left. This can improve completion rates.
  4. Error Handling - Always provide clear and helpful error messages. If a user enters incorrect information, explain what happened and how they can fix it.
  5. Security - If you're collecting sensitive information, ensure your form is secure and reassure users their data is safe. You could use SSL encryption and include a brief notice about your security measures.
  6. Mobile Responsiveness - Make sure your form is mobile-friendly. Many people use mobile devices for business tasks, and a form that doesn't work well on mobile can deter potential respondents.
  7. Thank You Page - After the form is submitted, redirect users to a thank you page. This confirms their submission was successful and can also be a good opportunity to provide additional information or next steps.

How to create your Software requirements questionnaire

Now that you know what questions you should include, it's time to build your form!

The only problem is that traditional forms tools are inefficient.

People will forget to fill out your form. They'll get stuck halfway and not be able to finish it. Or they'll send you the wrong stuff. You end up wasting hours chasing people down over email. 

That's why you should give Content Snare a try. 

Content Snare is packed with advanced features that will have you hours:

  • Automatic reminders - Remind people to complete their form with fully customizable reminders.
  • Reject incorrect information - If a single question is filled out incorrectly, ask your client to re-do just that one item.
  • Autosaving - No progress gets lost. People can fill out forms in multiple sittings.
  • Comments and questions - If the person filling the form gets stuck, they can ask a question without having to email you.

Give it a go by signing up for your free 14-day trial

Get the information you need without chasing people

Content Snare is the stress-free way to get information from anyone. Break free of your inbox and reclaim your time. Let Content Snare chase your clients for you.