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Student counselling request form

student counselling request form

Looking to streamline student counselling requests at your educational institution? Our Student counselling request form is perfect for you!

Ideal for schools, colleges and universities, this form simplifies the process of collecting necessary data. Ensuring you have all the right details at your fingertips for an effective and efficient counseling process.

Get your institution's student support service right on track with this handy form. It's your first step to better student engagement and support.

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Questions to include on your Student counselling request form

1. Personal Information

This serves as a means of identification and also a way of contacting the student when necessary.

  • What is your full name?
  • What is your email address?
  • What is your phone number?

2. Academic Information

This group gathers important academic details about the student, such as their current level of education and the course they are studying.

  • Which course are you currently studying?
  • What level are you in your course? (Freshman, Sophomore, Junior, Senior)
  • What is your current GPA?

3. Counselling Details

This helps to determine the reason for the student's request for counselling and to schedule a suitable time.

  • What is the reason for your counselling request?
  • Preferred date and time for counselling?

The reasons for counselling can be wide-ranging and complex, so it's important to leave this as an open-ended question to capture all the necessary information.

4. Additional Information

This group gathers any additional information that can aid in the counselling process.

  • Do you have any underlying health conditions?
  • Do you have any preferred counsellor? (yes, no)
  • If yes, please specify the counsellor's name.

The question about underlying health conditions is important because it may influence the nature and approach to the counselling provided. The option to specify a preferred counselor gives the student an opportunity to select someone they feel comfortable with.

Things to consider

  1. Simplicity - Ensure that the form is simple and clear. Use plain language and avoid jargon. The easier it is to understand, the more likely people are to complete it.
  2. Privacy - Consider the sensitivity of the information you're asking for. Make sure you communicate why you need the information and how you will protect it.
  3. Accessibility - Your form should be accessible to everyone. This means it should be easy to use for people with disabilities. Use HTML5 features to improve accessibility, such as providing alternative text for images.
  4. Validation - Ensure the form includes validation to prevent the submission of incorrect data. For example, the email field should verify that the entered text is in the correct format.
  5. Mobile-friendly - Ensure the form is responsive and functions well on mobile devices. Many people use their phones as their primary device, so a form that isn't mobile-friendly can limit the number of responses.
  6. Progress indication - If your form is long, include a progress bar or similar to show people how much they have left to complete. This can help keep them motivated to finish the form.
  7. Error Handling - Make sure your form has good error messaging. If a user makes a mistake, they should be clearly directed to the error and given instructions on how to fix it.

How to create your Student counselling request form

Now that you know what questions you should include, it's time to build your form!

The only problem is that traditional forms tools are inefficient.

People will forget to fill out your form. They'll get stuck halfway and not be able to finish it. Or they'll send you the wrong stuff. You end up wasting hours chasing people down over email. 

That's why you should give Content Snare a try. 

Content Snare is packed with advanced features that will have you hours:

  • Automatic reminders - Remind people to complete their form with fully customizable reminders.
  • Reject incorrect information - If a single question is filled out incorrectly, ask your client to re-do just that one item.
  • Autosaving - No progress gets lost. People can fill out forms in multiple sittings.
  • Comments and questions - If the person filling the form gets stuck, they can ask a question without having to email you.

Give it a go by signing up for your free 14-day trial

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