Template Ideas

Student information collection form

student information collection form

Are you a school or college looking to simplify your student information collection process? If so, this student information collection form is perfect for you.

Designed to gather essential personal, academic, and emergency contact details, this form makes it easy to manage and organize your students' data. Boost your efficiency and ensure you have all the vital information at your fingertips with this comprehensive form.

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Questions to include on your student information collection form

1. Personal Information

Gather basic information about the student, which is necessary for identification and communication purposes.

  • Full name
  • Date of birth (MM/DD/YYYY)
  • Gender (Male, Female, Other)
  • Email address
  • Contact number
  • Permanent address

2. Academic Information

Collect information about the student's academic background to understand their qualifications and which program they are interested in.

  • Last attended institution
  • Highest level of education completed (High School Diploma, Associate Degree, Bachelor's Degree, Master's Degree, Doctorate)
  • Name of the program or course applied for
  • Intended start date (MM/YYYY)

3. Emergency Contact Information

Having emergency contact information is important for student safety and ensures that you can reach someone in case of emergencies.

  • Emergency contact name
  • Relationship to student
  • Emergency contact number
  • Emergency contact email

4. Additional Information

This section allows you to collect any other relevant information about the student, such as their extracurricular activities or special needs.

  • Extracurricular activities or achievements
  • Do you have any special needs or accommodations? (Yes, No)
  • If yes, please provide details.

The question about special needs or accommodations is crucial to ensure that both the institution and the student are aware of any necessary support and create a more inclusive environment.

Things to consider

  1. Accessibility - Ensure your form is accessible to all users, including those with disabilities. Use clear labels and font sizes, and consider integrating tools like screen reader support.
  2. Mobile Responsiveness - Optimize your form for mobile devices, as many users will access it through smartphones and tablets. Ensure the form is easily navigable and adaptable to different screen sizes.
  3. Clear Instructions - Provide clear instructions for each question, including any formatting requirements or examples. This will help users complete the form accurately and efficiently.
  4. Error Messages - Implement user-friendly error messages that indicate which fields are incorrect or incomplete. This will help users identify and fix mistakes before submitting the form.
  5. Save Progress - Allow users to save their progress and return to the form later if they cannot complete it in one sitting. This can prevent users from losing their work and becoming frustrated.
  6. Progress Indicator - Include a progress indicator or a step-by-step process to show users how much of the form they have completed and what sections remain. This can help users gauge the time required to finish the form.
  7. Reduce Redundancy - Ensure that each question is unique and necessary, and avoid asking for the same information multiple times. This can help streamline the form and create a more efficient experience for users.

How to create your student information collection form

Now that you know what questions you should include, it's time to build your form!

The only problem is that traditional forms tools are inefficient.

People will forget to fill out your form. They'll get stuck halfway and not be able to finish it. Or they'll send you the wrong stuff. You end up wasting hours chasing people down over email. 

That's why you should give Content Snare a try. 

Content Snare is packed with advanced features that will have you hours:

  • Automatic reminders - Remind people to complete their form with fully customizable reminders.
  • Reject incorrect information - If a single question is filled out incorrectly, ask your client to re-do just that one item.
  • Autosaving - No progress gets lost. People can fill out forms in multiple sittings.
  • Comments and questions - If the person filling the form gets stuck, they can ask a question without having to email you.

Give it a go by signing up for your free 14-day trial

Get the information you need without chasing people

Content Snare is the stress-free way to get information from anyone. Break free of your inbox and reclaim your time. Let Content Snare chase your clients for you.