Template Ideas

Employment application form

employment application form

Are you looking to streamline your hiring process and gather essential information efficiently? The employment application form is perfect for small businesses, large corporations, and any organization seeking to find and vet potential candidates.

With this form, you'll collect essential applicant information, making your recruitment process more organized and effective. Get ready to find the best talent for your business by implementing a clear and straightforward application process.

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Questions to include on your employment application form

1. Personal Information

Collecting personal information is essential for identifying and contacting the applicants, as well as maintaining records.

  • First name
  • Last name
  • Email address
  • Phone number
  • Address
  • City
  • State/Province (State 1, State 2, State 3)
  • ZIP/Postal code

2. Position Details

This section helps you understand the applicant's preferred role, their availability, and how they heard about the job opening.

  • Position applied for
  • Date available to start
  • How did you learn about this position? (Online, Newspaper, Employee Referral, Other)

3. Educational Background

Understanding the applicant's educational background is necessary to assess their qualifications and fit for the job.

  • Highest level of education (High School, Associate, Bachelor, Master, Doctorate)
  • Name of most recent school attended
  • Field of study
  • Year of graduation

4. Employment History

Gathering information about the applicant's previous work experience helps gauge their skills and suitability for the position.

  • Most recent employer
  • Job title
  • Start date
  • End date
  • Reason for leaving

5. Skills and Qualifications

This section allows applicants to showcase their skills, competencies, and certifications relevant to the position.

  • List any professional certifications/licenses
  • Describe your relevant skills and qualifications

6. References

References provide an opportunity to verify the applicant's work history and gather additional information from a third-party perspective.

  • Reference 1: Name
  • Reference 1: Relationship
  • Reference 1: Contact details
  • Reference 2: Name
  • Reference 2: Relationship
  • Reference 2: Contact details

The references section allows you to gather reliable information from someone who has worked with the applicant, and helps you make an informed decision about whether they would be a good fit for the position.

Other question ideas

When you are creating your employment application form, here are some additional questions you may want to consider. These won't apply in every case, but should give you some ideas as you build out your form.
  • What recent books, articles, or podcasts have you enjoyed related to your field?

    • This question can reveal the applicant's interests, passion, and dedication to staying informed and up-to-date in their profession.
  • Can you share a creative solution you've come up with to solve a problem at work?

    • This question can provide insights into the applicant's problem-solving skills, innovation, and ability to think outside the box.
  • How do you maintain work-life balance?

    • This question can give a glimpse into the applicant's personal values and priorities, as well as their ability to manage stress and maintain a healthy balance between work and personal life.
  • What unique perspectives or experiences do you think you can bring to our team?

    • This question can help you understand the applicant's level of self-awareness, as well as their ability to recognize and articulate the value they can add to your organization.
  • Describe a time when you had to collaborate with a difficult team member. How did you handle it?

    • This question can reveal the applicant's interpersonal and conflict resolution skills, as well as their ability to adapt and work effectively within diverse teams.
  • What motivates you in your professional life?

    • This question can help you discover the applicant's values, aspirations, and what drives them to perform at their best.
  • If you could start your own business, what would it be and why?

    • This question can provide insights into the applicant's entrepreneurial spirit, interests, and their understanding of the market and potential opportunities.
  • How do you keep up-to-date with industry trends and advancements?

    • This question can demonstrate the applicant's commitment to continuous learning and staying informed about the latest developments in their field.

Things to consider

  1. Compliance with data protection laws - Ensure your form complies with data protection regulations, such as GDPR, to protect applicants' privacy. Clearly state how you will use and store the collected data.
  2. User-friendly design - Create a form that is visually appealing and easy to navigate. Group related questions, use clear labels, and apply a logical flow to make filling out the form as simple as possible.
  3. Mobile-friendly layout - Many applicants may access your form via mobile devices. Optimize your form for mobile viewing and easy interaction to accommodate all applicants.
  4. Progress bar or indicators - Help users gauge how far they've come in the application by adding a progress bar or indicating the number of questions or sections remaining.
  5. Save and return functionality - Allow applicants to save their progress and return to complete the form later, making the process more convenient for those who might not be able to finish in one sitting.
  6. Clear instructions - Provide instructions or tooltips to help applicants understand the required format for answers, especially for fields like phone numbers, dates, and addresses.
  7. Error handling and validation - Implement real-time error handling and validation to help users correct any mistakes before submission, ensuring a smoother and more accurate application process.

How to create your employment application form

Now that you know what questions you should include, it's time to build your form!

The only problem is that traditional forms tools are inefficient.

People will forget to fill out your form. They'll get stuck halfway and not be able to finish it. Or they'll send you the wrong stuff. You end up wasting hours chasing people down over email. 

That's why you should give Content Snare a try. 

Content Snare is packed with advanced features that will have you hours:

  • Automatic reminders - Remind people to complete their form with fully customizable reminders.
  • Reject incorrect information - If a single question is filled out incorrectly, ask your client to re-do just that one item.
  • Autosaving - No progress gets lost. People can fill out forms in multiple sittings.
  • Comments and questions - If the person filling the form gets stuck, they can ask a question without having to email you.

Give it a go by signing up for your free 14-day trial

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