Our Blog

4 ways to build a strong client-agency relationship

client agency relationship
Last Updated February 14, 2022
 - by James Rose

When an agency masters the art of building strong client-agency relationships, you know it’s well on its way to becoming a major success. The ability to build and nurture high-quality relationships is one of the most significant factors contributing to long-term success as a business. A strong client relationship brings you reliable income and a strong reputation in your industry. 

It’s essential to start building a strong relationship with your client on day one of your contract. Here’s how to keep your clients happy and your business thriving: 

Collect client information without the hassle of email

Client-agency relationships thrive when the information-sharing process runs smoothly. Impress your clients with your simple content collection process when using Content Snare.

Start your trial here

Make communication a top priority

Like with any relationship, communication is the key to success in a client relationship. Clients are happy when they’re well-informed about the work you’re doing and collaboration thrives when everyone is well-informed. Here’s what top-quality communication looks like. 

Respond quickly

Don’t test your clients’ patience when responding to questions or sending updates. Like you, your clients likely have busy schedules, so they won’t want to wait around for an answer when they ask a question.

Even when you have a hectic day, you need to respond to your clients on time. If you don’t have time to answer their questions right away, send a quick message letting them know when you can get back to them. This will show that even when you’re busy, they’re still a priority for you. 

Stay organized

The last thing you should be doing is adding stress to your client’s life. It’s a recipe for disaster when your client has a cluttered inbox. Important files get lost in various email threads, and invites to meetings are hidden beneath numerous project updates. 

Your job as an agency is to make your clients’ life easier. It’s crucial to keep all communication clear and organized. Often, that means moving communication away from email entirely. 

Using a content platform like Content Snare for the majority of communication keeps client communication from turning into a disorganized mess. Content Snare makes client communication easy by allowing you to request and collect information from anyone without sending a barrage of emails. 

Create an efficient content approval process

A huge part of communication for an agency is the content approval process. Content Snare can help with this, as well. Rather than messy email chains, use Content Snare to send and receive files and track where they are in the approval process. Both the client and your own team will have a much easier time pushing content through the workflow when you use an organized content-sharing platform. 

Establish a clear definition of success

Your clients will be satisfied with your services if the time you spent collaborating was a success. The problem is when both parties aren’t on the same page about what that success looks like. 

You need to be aware of your client’s goals from early on. Before starting any projects, work together to establish expectations and a shared vision for the outcome. Make sure to create realistic expectations on both sides. Outline specific metrics for evaluating outcomes and communicate regularly to ensure you’re still moving in the direction the client wants to see.

Build a foundation of trust

Trust should be the foundation of every good client-agency relationship. Relationships built on trust are able to accomplish tasks more effectively because neither side wastes time and energy second-guessing the other goals or motives. Not only is a relationship built on trust more effective, but it’s also more enjoyable for both you, the client, and all team members involved.

Trust isn’t automatic. It has to be earned. The best way to earn trust is to place a high value on transparency and honest feedback.

Transparency

Transparency from both sides is necessary for building a successful relationship. As an agency, you should be upfront about your strategies, compensation model, and any setbacks you come across during a project.

Don’t be afraid to communicate with your clients when a setback or delay occurs. Most people will be understanding as long as you give them updates about your progress and a plan for moving forward. However, you risk losing the client’s trust if you’re not upfront when issues arise.

You’ll also need transparency from your client to build a good relationship. It’s important to be aware of their objectives and budget. You can encourage this transparency by asking candid questions before beginning the work. 

Honest Feedback

Collaboration thrives when everyone involved is willing to give and receive honest feedback. You can’t be afraid of offending the client with your feedback. Let them know if you believe one of their ideas doesn’t work well with their overall vision.

You have to be willing to receive feedback as well. If a client doesn’t like an aspect of your work, open a discussion with them. Allow yourself to respectfully disagree, but always remain open-minded. It’s important to be understanding that you may have different perspectives. The clash of ideas in a discussion and compromise often create the most creative outcomes. 

Not all feedback should be negative either. If you only offer criticisms, your client may think you’re simply disagreeable. Let them know when you think their ideas are really working well. When you practice speaking openly in this way, both parties show mutual respect for each other. 

Follow-through on your promises

Clients have to know they can count on you. That means when you say you’ll complete a certain task, you have a responsibility to follow through on that promise. Being reliable is one of the best ways to keep a client’s business in the long term. 

Although objectives and strategies can shift over the course of a project and deadlines can change, your team needs to stay in close contact with the client’s team when these changes happen. 

Keep the client a significant part of the discussion when these things happen. Contracts can be altered, but you should always follow through on the contract unless both parties agree to change it. 

Maintain successful client-agency relationships in the long-term

The most reliable way to see your business succeed is to put relationships at the top of your list of priorities. With strong communication, clear expectations, trust between both parties, and reliable follow-through, your agency can build a reputation for total client satisfaction.

Keep clients satisfied with a better way to collect information

Make your clients’ lives easier with smooth workflows and simple content-sharing. Content Snare makes it easy to collect info store files in one organized place.

Start your trial

Related Posts

Leave a Reply

Your email address will not be published.

James Rose

James is the co-founder of Content Snare and Aktura Technology. Once a web designer, his new priority is to help web designers and developers regain their lives, work less and get better clients. He does this by writing helpful posts, building software and working with web designers to deliver the complex web development that they don't normally handle. Get James' agency toolkit to discover the best tools and resources for creative and digital agencies
lockcrossmenuchevron-uparrow-right