Creating a solid foundation for your next project begins with asking the right questions. These will help you understand everything from goals and resources to potential challenges well in advance.
Our recommendation is to create a list of questions that fit your typical project, but that doesn’t mean you have to start from scratch. On the contrary, we’ve put together a comprehensive project management questionnaire to help you hit the ground running — you can find all the questions below.
Alternatively, just sign up for a 14-day free trial to directly access our built-in questionnaire template.
38 questions for your project management questionnaire
The purpose of this form is to better prepare for your next project using a predefined set of questions. Each section covers a different aspect of project management processes.
We’ll also add screenshots to show you what some of these questions look like in our ready-made project management questionnaire — you can check it out through the Content Snare template library.
| Note: Since project management forms can be used in many industries, we made a generic version with questions that suit most companies. We highly recommend customizing this questionnaire template to match your business goals. |
Project overview
The first section captures basic information about the project.
1. Company name
2. Project name
3. What is the primary purpose of this project?
4. How does it align with the organization's overall business strategy?
5. What previous projects or initiatives does this project build upon or relate to?
Project scope and outcomes
This section focuses on the project’s scope and key objectives.
6. What is the single most important objective of the project?
7. Are there any secondary objectives?
If yes, please clarify these objectives.
8. What are the measurable success criteria for this project?
9. Which KPIs will be used to track progress toward the project’s objectives?
10. How will the project outcomes be evaluated post-completion?
11. How will stakeholder satisfaction with the project outcomes be measured?
12. Do you expect any changes to the project scope to occur?
If yes, how will these changes be managed and approved?
13. Are there any legal, regulatory, or compliance requirements that impact the project scope?
If yes, please specify these requirements.
Time management
This set of questions addresses all aspects of time management — schedules, time tracking, milestone achievements, and how delays are managed.
14. What is the timeline for the overall project completion?
Feel free to provide a range if you don’t know the exact date.
15. What is the detailed timeline for each of the project’s major milestones?
16. What methods will be used to track and report time spent on project tasks?
17. What contingency plans are in place if the project falls behind schedule?
Budget management
A special set of questions must be focused on the project’s financial aspects such as budget allocation and cost control.
18. What is the total budget for this project?
Feel free to provide a range if you don’t know the exact amount.
19. Please provide the initial budget breakdown for all of the major cost categories.
20. How will project costs be tracked and reported throughout the project lifecycle?
21. What measures are in place to control budget overruns or unexpected expenses?
22. How will changes to the budget be managed and approved?
23. What is the contingency budget?
Feel free to provide a range if you don’t know the exact amount.
Risk management
These questions help you understand the risks that might occur throughout the project lifecycle.
24. What are the most significant risks identified at the start of the project?
25. How will risks be assessed, prioritized, and monitored throughout the project?
26. What risk mitigation strategies are in place for high-priority risks?
27. What processes are in place for handling unforeseen risks that arise during the project?
Resource management
You also need to understand the details of resource management, including human resources, technology, and materials.
28. What are the key resources required for this project?
Think about resources such as technology, personnel, and materials.
29. What processes are in place to address resource shortages or conflicts?
30. How will we track the performance and utilization of resources?
31. What training or support will be provided to the project team to ensure effective resource management?
Stakeholder engagement
The goal of this section is to identify all relevant stakeholders that should be involved in project execution.
32. Who are the key stakeholders in the project?
Please specify their names and roles.
33. How will stakeholder expectations be managed and aligned with project objectives?
34. How will stakeholder feedback be gathered and incorporated into the project?
35. What strategies are in place to manage and resolve conflicts between stakeholders?
Communication procedures
Questions related to communication channels and the frequency of updates.
36. What communication channels will be used to keep the project team and stakeholders informed?
37. How often will project updates be provided?
This can be daily, weekly, monthly, or quarterly.
38. What is the communication procedure for escalating issues or concerns within the project?
Customize your questionnaire with Content Snare
Content Snare is a simple online form builder that you can use to quickly customize your project management questionnaire.
Our tool features a ready-made template with all the questions listed above. However, its intuitive but powerful features allow you to redesign a template to make it ideal for your clients and projects. Here are a few examples of what you can do with Content Snare:
- Use the drag-and-drop builder to change the order of sections/questions with ease
- Include specific field types with advanced settings and conditions to get accurate responses
- Automatically remind clients to respond, so you can follow the projected timelineÂ
- Add instructions to clarify your requests
- Invite respondents to leave in-form comments, so you can help them if they get stuck
But here’s the part that you’ll love the most: Content Snare gives you a 14-day free trial to test all of its features. There are no hidden costs — just sign up and let the system take your project management abilities to a whole new level.